The Gayton Parish Plan sets out an overall scheme for taking action on those things which were identified as being of concern to a significant number of parishioners; those 78% who answered a detailed questionnaire, which was circulated to all households in January 2003, and/or those who let their views be known at the Future Needs Day, held in September 2002.
It was endorsed by the Parish Council on Monday, October 13 2003.
Amongst other things, the Issues Report identified three major categories for action:
- "Those things we wish to keep"
- "Those things we wish to improve"
- "Opportunities for new initiatives"
From these, a list of twelve key issues was developed, for which the Parish Plan Steering Committee decided to convene, and co-ordinate the work of, a number of "action teams".
There was, and remains, no intention to limit activities to these key issues, should enough parishioners wish to take additional initiatives and, in particular, if there are sufficient people who are prepared to form and lead a team.
A lack of such support has already limited the number of things for which it had been hoped to commence work earlier rather than later.
However, it should be remembered that this is a plan for the next five years or more and priorities will likely change according to the prevailing circumstances and as some people move out of the parish and newcomers arrive. There is already evidence of this taking place.
The format for the Action Plan was proposed and agreed at a Steering Committee on July 7 2003 and the action teams have been encouraged to follow the same layout. The plans for the six teams and two for the Parish Council have now been written and links can be found at the bottom of this page.
The Steering Committee will:-
- Take whatever actions are necessary to ensure that the twelve key issues are addressed as expeditiously as possible.
- Evaluate any new initiatives which are forthcoming.
- Always seek the endorsement of the Parish Council on major issues.
- Direct, co-ordinate and monitor the activities of the action teams on an on-going basis until the key issues raised have been brought to a satisfactory conclusion.
- The Time Scale
- Anticipated duration
It is envisaged that the overall plan will be an evergreen document, extending for at least five years and subject to constant review and change, as the individual action plans come to fruition (or otherwise).
- Date for start of the action
Action has already commenced, with the formation of the first action team in April 2003 and five more since then.
- Planned completion date
There is no completion date for the overall plan. The action plans of each team include completion dates where appropriate.
The accountability for the overall plan lies with the Chairman of the Steering Committee and that for the individual plans with the team leaders.
- Team members
The members of the Steering Committee at August 2003 were:
Chairman - Garry Keal, Joan Adams, David Ayre, Jens Buus, Carol Coppock,
David Coppock, Michael East, Andy Hartley, Joan Jeffrey, Joan McCarthy,
Merryn Robinson, John Shaw, Barry Steer, Wendy Steer and Geoff Wood.
- To whom accountable
The Chairman is accountable to the Parish Council.
- The following key assumptions have been made:
1. The Parish Council will continue to take the responsibility for "owning" and "driving" the plan.
2. The Steering Committee will continue to manage the programme.
3. Sufficient support will be forthcoming from parishioners for significant progress to be made with the key issues.
4. Funds will be made available as appropriate.
- The Programme
- It is not possible to write a detailed programme for such a multifaceted set of actions. However, the Steering Committee have set dates for some key "milestones" and decided a modus operandi.
1. To have the action teams established with action plans written by early September. This has been achieved.
2. To appoint a "Funding Manager" by the end of November.
3. To hold joint meetings of the Steering Committee and Team Leaders during September and October. This has been achieved.
4. To seek the endorsement of the Action Plan by the Parish Council in October. This has been achieved.
5. To deliver the Action Plan to all households in November.
6. To hold Steering Committee meetings, approximately once a quarter.
7. To continue to issue newsletters to all households when appropriate.
8. To review "progress against plan" at all Parish Council meetings.
Criteria for success
The criteria for success are set out below for each of the twelve key issues.
- The Post Office - important to keep it open.
Success = The future of the Post Office seems certain.
- Environment - preserve the countryside and restore the roads and pavements.
- Countryside and public footpaths
A walking group is set up and makes full use of materials provided to improve and repair signposts, stiles etc.
A survey of the environment in and around Gayton is conducted, "grot spots" are identified and proposals to deal with them are implemented.
- Roads and pavements
We see some real improvements in the state of our roads and pavements.
- Keeping Gayton clean and tidy
Two litter-picking days per year are firmly established, well supported by local volunteers.
Additional litter-bins are set up and regularly emptied.
- General Environmental Projects
Areas for improvement are identified, recommendations are formulated and implemented.
- Speeding traffic - something needs to be done
Success = 30 mph signs relocated.
Increased use of "through traffic" route and reduction in traffic usage of Baker Street.
Reduced traffic speed in the centre of Gayton and outside the school.
New "Welcome to Gayton Please Drive Slowly" signs on all roads entering the village.
More considerate parking of vehicles in Gayton.
- Re-cycling - support for segregation of waste
Success = the establishment of a segregated waste arrangement and thus efficient re-cycling.
- Community Shop - majority would use, enough volunteers to get it started.
Success = The setting up of a village shop (and tea room).
N.B. Although there was much interest shown in this venture, the (very enthusiastic) prime mover has left the village and no-one has come forward to form, lead, or join an action team. The Steering Committee has, therefore, put it "on a back burner".
- The School - important to keep it open
Success = That the village primary school remains in operation and continues to be an asset to the village.
The school governors have so far chosen not to be closely involved with the Parish Plan and earlier rumours that the school was faced with closure appear to be unfounded.
- Crime - more measures to combat
Success = The plan will be considered successful if the residents are satisfied with what NHW is doing in its effort to prevent and thereby reduce crime. Criminal activity, although not excessive in Gayton, will always be with us. There is, therefore, no completion date for this plan.
- Information & Communication - keep Gayton News
Success = Gayton News has solid finances.
A web site has been set up.
A village directory has been printed.
Gayton has broadband access.
- Mobile services - fish & chip van and Chinese takeaway
Success = The establishment of a regular services.
N.B. As for item 5 above, much interest was expressed by parishioners but no-one has yet been prepared to "take it on".
- Affordable housing - some is required
Success = the building of a unit of six properties.
- The Church - use for a wider range of activities
Success = Completed project.
Safeguard the future of the church.
Enjoyment from a variety of events.
Welcome visitors to the church.
- The village green - enhancement welcome
Success = That the village green is visually pleasing and recreationally functional in a manner that does not result in "nuisance" disturbance to residents in adjacent properties.
Some of the twelve key items were combined in order to provide "manageable tasks" for the number of people who were prepared to participate. To date there are six action teams, details of which are listed below. Click on the description of a team for more details.